Purpose: The Office Administrator plays a crucial role as the first point of contact for midweek visitors and callers, creating and maintaining a welcoming atmosphere while ensuring smooth and efficient office operations.

Accountability: The Office Administrator reports to the Pastor (Head of Staff) and serves under the authority of the Congregational Council.

POSITION STATUS: Part-Time Non-Exempt: 20 hours per week

HOURS: Monday - Friday; 8:30am - 12:30pm

Responsibilities: The Office Administrator will manage the office, coordinate volunteers and staff, create a hospitable environment for all, maintain church records, and serve as a secretary for the head-of-staff, and clerical assistance congregational council.

• Manage the Church Office which includes: maintaining an inventory of church and office supplies, arranging for equipment maintenance, and coordinate volunteers.
• Greet, assist, and screen visitors according to the needs and schedule of the pastor and staff.
• Perform the function of administrative assistant to the pastor and the other staff including: creating documents, filing, routine correspondence and maintenance of the calendar.
• Manage communications with the congregation and the community, including regular updates to our website and social media, weekly worship bulletins, and the monthly newsletter.
• Maintain permanent church records including: minutes of board and congregational meetings, church member roll (transfers, baptisms, weddings, funerals), and prepare the annual report for the congregation. Additionally track and maintain files of prospective members.
• Maintain the church management system along with the finance secretary, including: recording worship attendance, time and abilities (each member’s areas of ministry involvement), and updating contact information.
• Perform administrative work for church committees and organizations as directed by the pastor as head of staff, including: collecting committee reports and sending out an advance agenda and reports to council.
• Order supplies as needed and assist with locating materials including Sunday School materials and janitorial supplies
• Assist with special ministry needs, such as contacting proper leadership in cases of sickness or death within the congregation.
• Handling of other tasks as assigned within the parameters of the position.

JOB SKILLS AND REQUIREMENTS:

• Cordial and professional conduct and excellent interpersonal skills.
• A commitment to confidentiality of personal information of the congregation and staff.
• Ability to organize and administer information.
• High attention to detail is critical for the smooth running of the church and communication of information.
• Knowledge of computer hardware and software, including MS Word, Excel, Outlook, access and church management software.
• Timely attendance with ability to vary schedule when needed.
• Adaptability in a fast-paced environment, ability to handle multiple tasks simultaneously, and prioritize effectively in a dynamic environment.

EVALUATION: Performance reviews will be conducted annually by the personnel committee and the pastor.

COMPENSATION: Competitive hourly rate ranging from $15 to $17 per hour, commensurate with experience and qualifications.

ABOUT TRINITY LUTHERAN CHURCH:

Trinity Lutheran Church is a vibrant and historic congregation located in downtown Galesburg, IL. We are a member of the Evangelical Lutheran Church in America, a part of the Northern Illinois Synod, a Reconciling in Christ Congregation.

Vision Statement: Developing Disciples – Connecting to Christ

Mission Statement: Led by the Spirit, we receive Christ’s love, share God’s forgiving grace, and reach out to welcome, encourage and serve all.

Welcome Statement: Members of Trinity Lutheran Church are freed by the Gospel to seek reconciliation and wholeness in a world that is frequently an unloving place. We extend welcome people of all sexual orientations, gender identities, and gender expressions, whether believer, doubter, or seeker. In Christ’s love we invite you, so that led by the power of the Holy Spirit we will join together to strive for racial equity, justice, peace and love in all the earth.

Our Guiding Principles:

1. Jesus Christ is Lord and Savior.

2. We faithfully worship through Word and Sacrament.

3. We invite and welcome everyone.

4. We engage all generations in education and ministry.

5. We serve local and global communities.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Galesburg, IL 61401: Relocate before starting work (Required)

Work Location: In person